Newer Ways to Save Paper

One major source of revenue for hotels and other hospitality businesses is conference trips and corporate events. Such occasional functions can attract thousands of participants and the environmental impact from printing pages and pages of information plus context directions and help signs can be huge. What is more, such paper is often misplaced or intentionally discarded due to bulkiness, weight etc. which leaves plenty of room for improvement and optimization.

The answer again lies in technology. While paper pulp mills would still be around to manufacture large cardboard boxes, there is an alternative approach to conference trips and business travel which could save trees and avoid the hassle of paper-making.

A relevant study shows that participants to a recent conference of close to 200, instead of the usual welcome packages, were lent out tablet computers. The devices had preconfigured network settings so accessing the internet and other convention-related resources was easy. Additionally, attendees no longer had to fill out countless paper forms which then manually needed to be entered into a booking etc. system. All forms were electronic and actual convenience was added to the evident coolness of portable touchscreen devices. The estimated amount of paper saved from that convention alone was close to ten thousand pages. To put this in perspective, this is really twenty printer packs of paper plus a great bit of ink. Most printers would go four to five thousand pages per toner when new. You can do the math – the savings are considerable. What is more, all participants’ contact information is securely stored in one central location which makes sharing an extremely positive experience. Naturally, none of the saved paper hit the recycle bins since information remained electronic. Also, no large shipping boxes had to be transported back and forth either.

Such deliberate effort towards reduce, reuse and recycle helps corporations more than they can see at first glance – it helps them build up employee morale and convince major stakeholders that effort is actually being made as opposed to just having a paper version of sustainable environment strategy.